Compact discs have made it easier to assemble documents, since thousands can be compiled in this easy-to-use format.
But just because it's easy doesn't mean it's being done quickly. For despite the ease with which public records requests can be handled, some local governments still fail to respond in a timely manner.
That can't continue.
These requests become more complicated when they grow larger, such as companies seeking up to a million documents.
It's not easy to compile records that quickly, especially when care must be taken not to violate the privacy of citizens.
Lake County Recorder Frank Suponcic has been thrust into this position by Pasadena, Calif.-based Property Insight.
The company has made a bulk public records request to Suponcic's office for items dating back as far as 1995. It specializes in gathering public documents for title insurance underwriters, title agents and closing attorneys who work in property sales and transfer.
Property Insight insists its services help customers quickly locate, assemble and analyze information
needed to assure the safe transfer and financing of real property.
In an age when identity theft is growing all too
common, access to public information cannot equal access to information as sensitive as Social Security numbers.
But it's not easy to control.
"They can be made available to online customers,
which defeats my attempt at protecting Lake County
taxpayers' records from being readily accessed and
thus easily available for any unlawful purpose," Suponcic said.
The county recorder also complains that it costs his office thousands of dollars to comply with Property Insight's request, yet the company only pays $1 plus postage per CD.
Suponcic wants Ohio lawmakers to do something about bulk records requests.
Taxpayers shouldn't bear the cost for a massive document request, but Ohio legislators should think twice before tinkering with the intent of open access to public information.
Access and accountability are equally as important as protecting privacy.
We've seen barriers erected that hinder openness.
It's bad government, and Ohio can do better.




